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Constitution 1. Title The name of the club is Swindon Striders 2. Headquarters The headquarters of the club is the home address of the club secretary. 3. Objective The objective of the club is the promotion of Amateur Athletics in a friendly environment for all abilities 4. Management The management of the club is vested in a committee consisting of a Chairperson, Honorary Treasurer/Publicity Representative, Honorary Secretary, Captain, and two committee members, all to be elected annually. Committee meetings will be held quarterly throughout the year that three must attend to make a quorum. The Committee has power to fill any vacancy that may arise. 5. Membership Membership of the club is confined to Amateurs; as defined by the U.K. Athletic rulebook. A candidate for membership must apply on the form provided for the purpose, and must be proposed by one member, seconded by another member, and elected by ballot at the next ensuing committee meeting. There are two types of members full and associate as defined below: - 1. Full member: - a member who is participating in the
running activities of the club, these members will have a vote on
constitutional issues and can stand for election as an
officer.
2. Associate Member: - a member who has been
associated and supports the club that can no longer actively running, these
members will not have a vote on constitutional issues or stand for election
as an officer.
6. Resignations A member intending to withdraw from the club shall give notice in writing to the Honorary Secretary, and their membership terminated on the date of that notice unless they are financially indebted to the club, in which case the commitee may withhold acceptance of their resignation until they have discharged their liability. A member not having tendered their resignation prior to the 1st December shall be liable for the ensuing years subscriptions. 7. Subscriptions The Annual Subscription of the Club is £12.00 for 1st claim members and £6.00 for 2nd claim members' payable on the 1st of December in each year. A 2nd claim member must prove they are a 1st claim member for another affiliated running club to UK Athletics or member of Swindon Triathlon Club (a) The committee shall have the power to expel any member whose subscription is six months in arrears provided one month's notice in writing shall have been sent to such a member by registered or recorded delivery, addressed to his/her last known address, informing him/her of the proposed action of the commitee. (b) The name and address of any person so expelled from the club in the Southern District shall be sent to the Honorary Secretary of the South of England AA who shall enter his/her name in a book (to be called "The Suspension Book") to be kept for that purpose. Every person whose name has been entered in this book shall be suspended from competing at any meeting held under Rules until the liability causing his/her expulsion, which shall not exceed one years subscription, shall have been discharged. No member whose subscription is in arrears is eligible to take part in any competition promoted by the club. 8. Annual General Meeting An Annual General Meeting shall be held during the month of November in every year to receive the committee's report and financial statement, elect Officers and Committee members and deal with any other matters specified on the agenda. The Honorary Secretary must give members 21 days notice of the meeting, and notice of any business which it is desired be placed on the agenda must be given in writing to the Honorary Secretary at least 14 days prior to the meeting. 9. Special General Meeting The Honorary Secretary must call a Special General Meeting within 14 days of the receipt by them of a requisition in writing signed by at least ten members of the club, stating the business to be brought before such a meeting. 10. Alteration of Rules No alterations or additions will be made to the Rules, except by Annual General Meeting or a Special General Meeting called for that purpose. Notice of any proposed amendment must be given as provided in rules 9 and 10. 11. Notice of Meeting The Honorary Secretary shall give every member at least 7 days notice of the time and place of any General Meeting along with the business to be dealt with Any other business shall be dealt with at any such meeting. 12. London Marathon Club Entries A member wishing to be entered into the club draw for a London Marathon Entry must:- (a) Be a fully paid up member at the time of the draw. (b) Have been a member prior to the date of the previous years London Marathon date. (c) Not had a club entry for the previous years London Marathon. (d) First claim members have preference for the available places. |